Automated Invoice Processing

Accounts Payable is a serious responsibility. Paying bills on time and according to the specific terms and conditions can affect a company’s credit rating and ultimately your business relationships. While many companies have spent millions of dollars to automate the accounts payable department, they forgot to invest in technology that will automate the most expensive and labor intensive part of accounts payable – data entry

To process invoices quickly and cost efficiently, companies need software that can reduce the number of keystrokes and manual processing in the data entry process. This software would encompass automated data capture using Optical Character Recognition (OCR) and posting to an ERP system, routing for exception handling, detailed reporting as well as the ability to electronically deliver payment notifications to your suppliers.

DeliveryWare combines automated data capture with integrated workflow and process tracking to help ERP users address the challenges of manual data entry, manual paper routing, lack of coordination and lack of transparency within traditional invoice processing as part of the procure-to-pay cycle.

How the Accounts Payable Automation Module works

When a fax, email, paper or electronic invoice arrives, DeliveryWare captures data such as vendor number, purchase order number and due date for routing and indexing. No predefined templates are needed. The captured data is validated against ERP master data, and then transferred to the ERP system.

The original invoice is directly linked to the new business transaction, allowing AP specialists to view both documents without leaving the ERP system. From ERP Content Server or other archive, process tracking with the DeliveryWare solution leverages ERP workflow for process coordination and control.

KEY FEATURES		BENEFITS
Automated invoice entry, work assignment and proiritization Real-time tracking and invoices Flexible, automated task routing Consistent processing rules Controlled exception handling for canceled transactions and blocked invoices Duplicate invoice checking Invoice approval, with side-by-side view of original and captured data Process history and audit trial, with continuous tracking of process data and status Central point of information for all vendor invoice management processes Minimized number of keystrokes to complete accounts payable process Dynamic work item descriptions and titles Report on process time and volume, queued invoices, exceptions and blocks, due dates, discounts, scheduled payments		By taking keystrokes out of the process and adding visibility, the Accounts Payable Module delivers immediate additional return on investment. AP Specialists benefit from a fully optimized process for effective financial planning, efficient supply chain management and strong vendor relationships. Lower purchase-to-pay process costs by as much as 40 - 60% Receive and enter vendor invoices up to 65% faster Take full advantage of fast-payment discounts Prevent late and duplicate payments Improve response to vendor inquiries concerning concerning invoice status Improve cash-on-hand planning Eliminate redundant ERS invoice processing Benchmark metrics such as vendor cost and employee performance Ready access to information for reporting and analysis to balance workloads and identify process bottlenecks